operating costs & un-billable hours
Know what it really costs to keep your business running — before you quote a single job.
Use your daily operating costs from this calculator when working out the price of your jobs in this calendar - https://www.loopli.com.au/margin-calculator-for-tradies
Operating Costs Calculator
Understand your true monthly overhead and what non-billable time is actually costing you
🏢 Premises
Premises Total
$0.00
💻 Technology
Amortised monthly cost
Technology Total
$0.00
🚗 Vehicles & Travel
Amortised monthly cost
Vehicles & Travel Total
$0.00
🛡️ Insurance & Compliance
Amortised monthly cost
Insurance & Compliance Total
$0.00
📣 Sales & Marketing
Sales & Marketing Total
$0.00
📦 Other Costs
Other Costs Total
$0.00
⏱️ Monthly Hours
Break down where your non-billable time actually goes
e.g. 22 working days × 8 hrs = 176
Non-Billable Hours Breakdown
Cost Breakdown
Cost of Non-Billable Time
COST PER BILLABLE HOUR
$0.00
Break-even hourly rate
COST PER BILLABLE DAY
$0.00
Daily operating cost
💡 Quick Tips
- • Labour costs are excluded — add those separately per job
- • Industry average: 60–75% of hours are billable
- • Non-billable time still costs money — it must be recovered in your rate
- • Amortise annual costs (rego, licences) by dividing by 12
- • Review monthly as costs change seasonally